Automate Tax Processes and Manage Documents with TCI’s WorkSpace
TCI WorkSpace integrates Document Management, Information Collection and Collaboration, Workflow, and Business Analytics with TCI's line of tax applications. TCI WorkSpace provides directors, managers, and accountants with visibility into all tax operations from a single solution.
The optional Capture module automates data entry using OCR (Optical Character Recognition) technology to capture tax data from scanned tax bills and assessment notices.
Save Money with Easier Document Management
Evaluating Document Management Costs
Many tax departments underestimate the importance of efficiently managing documents, despite the paper-intensive manner in which state and local tax authorities interact with taxpayers – namely return forms, assessment notices, protests, and tax bills. While most tax professionals recognize data entry and document management causes them some pain, many are still alarmed by exactly how much time and money they spend dealing with each. To get a feel for the impact on your tax department, ask yourself how much time and money your tax department spends:
- Locating documents
- Tracking when documents were mailed and received
- Routing documents to appropriate staff for review
- Compensating for lost documents
- Storing documents
Easier Document Management with TCI WorkSpace
WorkSpace integrates with PTMS to create a central document repository and automatically links relevant documents to their corresponding data records (sites, parcels, accounts) for easy archiving and retrieval. TCI WorkSpace:
- Reduces time and costs spent managing tax documents
- Increases visibility into actions taken on tax documents
- Establishes SOX security and controls around documents and files
- Reduces document storage costs
- Improves disaster recovery protections
- Integrates with TCI software products
Save Money with Improved Collaboration, Workflow, and Business Analytics
Evaluating Collaboration, Workflow, and Business Analytics Costs
While many tax departments automate multiple compliance functions, they ignore other daily tax processes which extend between tax disciplines or do not exclusively revolve around one of their compliance packages. Examples include:
- Project management and collaboration
- Executive reports across tax disciplines
- Internal procedures and business processes
Promote Collaboration, Automate Workflow, and Generate Easy Business Analytics
TCI WorkSpace provides a central place for corporate tax departments to share files, collaborate on projects, automate internal processes, and obtain status updates and management reports. TCI WorkSpace:
- Tracks the flow of tasks and responsibilities, following your conventions for routing, reviews, approvals, and task deadlines
- Provides project task list templates, automated project Gantt charts, and shared calendars
- Generates easy, user-defined Key Performance Indicators to communicate status of objectives
- Distributes automated alerts and notifications to ensure objectives are met on time
- Creates centralized report library to promote information access
- Promotes coordination between teams and decentralized departments
- Strengthens controls and audit trails
- Allows managers to tailor business intelligence to the department, function, or individual
See How Much Time and Money TCI WorkSpace Will Save You
For more information on how to improve your tax processes with TCI WorkSpace, or to contact a TCI Sales Representative, simply contact us via our online contact form, or call us at 858-547-4100.
